​​​​​MISSOURI

january 2016 COMMISSION MINUTES

January Term                               1st Day of Term                                                     January 4, 2016

                        Commission in session pursuant to adjournment at the Courthouse  
                        in Bowling Green, County of Pike, State of Missouri;           
                        Chris Gamm, Presiding Commissioner                         
                        Curt Mitchell, Associate Commissioner, Eastern District                       
​                        Jim Luebrecht, Associate Commissioner, Western District

    Chris Gamm called the meeting to order at 9:06 AM; Curt Mitchell moved to accept the Agenda as presented.  Jim Luebrecht seconded the motion.  Mitchell yes and  Luebrecht yes  
    and Gamm yes.  Motion carried.

    Reports from Elected/Appointed Officials

    •    Met with Sean O'Brien Road and Bridge Supervisor regarding budget.
    •    Met with Patti Crane Treasurer regarding budget for her office and Janitors budget.  She also reported the bank balance.
    
    Unfinished/New Business

    •    Bob Kirkpatrick stopped in to thank the Commission for the light repairs that had been made to the war memorial. He also wanted to let the commission know that he had received
         funds to help replace the flags as needed.  The Commission thanked Mr. Kirkpatrick for the help with the flags.
    •    LeRoy Bowen stopped by to let the commission know that a sign was missing on CR 48.

    There being no other business before the County Commission at this time, the meeting thereupon was adjourned  until, January 7, 2016 at 9:00 a.m.
    
Submitted by: Melissa Kempke County Clerk
Chris Gamm, Presiding Commissioner
Curt Mitchell, Eastern Commissioner     
Jim Luebrecht, Western Commissioner

178


January Term                               2nd Day of Term                                                     January 7, 2016

                        Commission in session pursuant to adjournment at the Courthouse                         
                        in Bowling Green, County of Pike, State of Missouri;                         
                        Chris Gamm, Presiding Commissioner                         
                        Curt Mitchell, Associate Commissioner, Eastern District                         
                        Jim Luebrecht, Associate Commissioner, Western District

    Chris Gamm called the meeting to order at 9:13 AM; Curt Mitchell moved to accept the Agenda as presented.
    Jim Luebrecht seconded the motion.  Mitchell yes and  Luebrecht yes  and Gamm yes.  Motion carried.

    Unfinished/New Business

    •    Budget meeting with Jerri Harrelson Circuit Clerk to review Circuit Court, Circuit Clerk, Circuit judge and Juvenile  budgets.  Mrs. Harrelson represented Judge Mennemeyer.
    •    Budget meeting with Mark Fisher Prosecuting attorney to review Child Support, Prosecuting Attorney, Administrative Handling Fund, and Law Enforcement Restitution Fund.  
         Mr. Fisher  reviewed what the Restitution Fund could be used for and the procedures for approving expenses.  This fund is under the direction of an independent board.
    •    Budget meeting with Donna Prior Assessor to review the Assessment Fund.
    •    Budget meeting with Sherri McCarty Recorder to review Recorder and Recorders Funds.
    •    Budget meeting with Carolyn Wisecarver PCDA to review PCDA and Port Authority.
    •    Budget meeting with Marty Morrison Collector to review Collector and Tax Maintenance Fund.
    •    Budget meeting with Stephen Korte Sheriff regarding Law Enforcement Sales Tax Fund, Civil Fee Fund, and the Revolving Fund.
    •    Sean O'Brien stopped in wanting to discuss the moving of beams for BRO (28) Shady Creek project.

    There being no other business before the County Commission at this time, the meeting thereupon was adjourned until, January 11, 2016 at 9:00 a.m.
    
Submitted by: Melissa Kempke County Clerk

Chris Gamm, Presiding Commissioner
Curt Mitchell, Eastern Commissioner     
Jim Luebrecht, Western Commissioner

179


January Term                               3rd Day of Term                                                     January 11, 2016

                        Commission in session pursuant to adjournment at the Courthouse  
                        in Bowling Green, County of Pike, State of Missouri;                         
                        Chris Gamm, Presiding Commissioner                         
                        Curt Mitchell, Associate Commissioner, Eastern District                         
                        Jim Luebrecht, Associate Commissioner, Western District

    Chris Gamm called the meeting to order at 9:01 AM; Curt Mitchell moved to accept the Agenda as presented.
    Jim Luebrecht seconded the motion.  Mitchell yes and  Luebrecht yes  and Gamm yes.  Motion carried.

    911; Sara Cunningham

    •    Discussed any equipment needs.

    Road and Bridge; Sean O'Brien

    •    Reviewed how the recent weather affected the roads.  He stated the county roads were better than many of the state roads.

    There being no other business before the County Commission at this time, the meeting thereupon was adjourned until, January 14, 2016 at 9:00 a.m.
    

Submitted by: Melissa Kempke County Clerk

Chris Gamm, Presiding Commissioner

Curt Mitchell, Eastern Commissioner     

Jim Luebrecht, Western Commissioner

180

January Term                               4th Day of Term                                                     January 14, 2016

                        Commission in session pursuant to adjournment at the Courthouse                       
                        in Bowling Green, County of Pike, State of Missouri;                         
                        Chris Gamm, Presiding Commissioner                         
                        Curt Mitchell, Associate Commissioner, Eastern District                         
                        Jim Luebrecht, Associate Commissioner, Western District


    Chris Gamm called the meeting to order at 9:06 AM; Curt Mitchell moved to accept the Agenda as presented.
    Jim Luebrecht seconded the motion.  Mitchell yes and  Luebrecht yes  and Gamm yes.  Motion carried.

    Budget Review/New Business

    •    Patti Fisher/Extension met with the Commission regarding her budget.  Discussed some of the clubs helping to prepare for the Pike County 200 year anniversary.
    •    Patti Crane/Treasurer stopped by to discuss the revenue budgets.

    There being no other business before the County Commission at this time, the meeting thereupon was adjourned until, January 19, 2016 at 9:00 a.m.
    

Submitted by: Melissa Kempke County Clerk

Chris Gamm, Presiding Commissioner
Curt Mitchell, Eastern Commissioner     
Jim Luebrecht, Western Commissioner

181

January Term                               5th Day of Term                                                     January 19, 2016

                        Commission in session pursuant to adjournment at the Courthouse                         
                        in Bowling Green, County of Pike, State of Missouri;                         
                        Chris Gamm, Presiding Commissioner                         
                        Curt Mitchell, Associate Commissioner, Eastern District                       
                        Jim Luebrecht, Associate Commissioner, Western District

    Chris Gamm called the meeting to order at 9:01 AM; Curt Mitchell moved to accept the Agenda as presented.
    Jim Luebrecht seconded the motion.  Mitchell yes and  Luebrecht yes  and Gamm yes.  Motion carried.

    Road and Bridge; Sean O'Brien

    •    Discussed CR 9 according to Sean a tree is about to fall down on the road.
    •    A report on Mount Zion road equipment and vehicles are sitting on the roadway.  Commission asked for some pictures to be taken to see what they are dealing with.
    •    Discussed road and bridge budget for 2016.

    Unfinished/New Business

    •    Bucky Ward stopped by discussed road issues.
    •    Commissioner Mitchell moved to go into emergency closed session regarding an employee issue §610.021(3).  Commissioner Luebrecht seconded.  Vote Gamm yes, Luebrecht yes,
          and Mitchell yes.

    There being no other business before the County Commission at this time, the meeting thereupon was adjourned until, January 21, 2016 at 9:00 a.m.
    

Submitted by: Melissa Kempke County Clerk

Chris Gamm, Presiding Commissioner
Curt Mitchell, Eastern Commissioner     
Jim Luebrecht, Western Commissioner

182

January Term                               6th Day of Term                                                     January 21, 2016

                        Commission in session pursuant to adjournment at the Courthouse                         
                        in Bowling Green, County of Pike, State of Missouri;                         
                        Chris Gamm, Presiding Commissioner                         
                        Curt Mitchell, Associate Commissioner, Eastern District                       
​                        Jim Luebrecht, Associate Commissioner, Western District


    Chris Gamm called the meeting to order at 9:07 AM; Curt Mitchell moved to accept the Agenda as presented.
    Jim Luebrecht seconded the motion.  Mitchell yes and  Luebrecht yes  and Gamm yes.  Motion carried.

    Unfinished/New Business

    •    Gene Galloway Lincoln County Commissioner stopped in to thank for the snow removal efforts.
    •    Commissioners reviewed budgets.
    •    Gary Million with John Deer stopped in discussed equipment needs.
    •    Sherry McCarty stopped in to discuss sidewalks and the public restroom.
    •    Brian Haeffner and Paula Gough with MODOT reviewed needs and priorities.
    •    Sean O'Brien and Harry Grote came in to discuss road and bridge budget.  The request for a new grader was removed for the current draft of the budget.
    •    Commissioner Gamm and Commissioner Mitchell attended the Mayors meeting in Louisiana last Friday the 22nd. Discussion included transportation priorities.
    •    Commissioner Gamm, Luebrecht and Mitchell along with PCDA Director Carolyn Wisecarver attended a Better Hwy 54 meeting at Senator Mike Kehoe's office in Jefferson City on
          Monday  the 25th.  The Commission was able to speak directly to the new MODOT Director Patrick McKenna on the importance of the new Champ Clark Bridge and the Hwy 54
          shared 3 lane.

    There being no other business before the County Commission at this time, the meeting thereupon was adjourned      until, January 26, 2016 at 9:00 a.m.
    

Submitted by: Melissa Kempke County Clerk

Chris Gamm, Presiding Commissioner
Curt Mitchell, Eastern Commissioner     
Jim Luebrecht, Western Commissioner

183


January Term                               7th Day of Term                                                     January 26, 2016

                        Commission in session pursuant to adjournment at the Courthouse                         
                        in Bowling Green, County of Pike, State of Missouri;                         
                        Chris Gamm, Presiding Commissioner                         
                        Curt Mitchell, Associate Commissioner, Eastern District                         
                        Jim Luebrecht, Associate Commissioner, Western District


    Chris Gamm called the meeting to order at 9:04 AM; Curt Mitchell moved to accept the Agenda as presented.
    Jim Luebrecht seconded the motion.  Mitchell yes and  Luebrecht yes  and Gamm yes.  Motion carried.

    Unfinished/New Business

    •    Commissioner Gamm attended the LEPC meeting discussed the radio concerns.  The concerns were that the radios were expected to be ordered two years ago but have not been
         delivered.  Discussed the procedures from the pipeline rupture last year.  The communication between the entities.  There was concern regarding the lack of communication from
         Calumet and CPS.
    •    Commissioner Luebrecht attended the Extension Counsel the speaker was Business Development Specialist Chris Shoemaker.
    •    Discussed the flagpole at the War Memorial.  The pulley broke.
    •    Discussed road and bridge budget and the grader program.
    •    Public hearing for the 2016 budget was held.  Eight people were in attendance.  They discussed the BRO program and how that affects the road and bridge budget.  The BRO
         program with the Soft Match makes it an in and out.  So the budget looks bigger but the money comes in from the Federal Program for the bridges and goes out within three days.  
         Commission stated  that there will not be any road and bridge building built this year.  Discussed the lack of state reimbursements for services they require.


    There being no other business before the County Commission at this time, the meeting thereupon was adjourned      until, January 28, 2016 at 9:00 a.m.
    

Submitted by: Melissa Kempke County Clerk

Chris Gamm, Presiding Commissioner
Curt Mitchell, Eastern Commissioner     
Jim Luebrecht, Western Commissioner

184


January Term                               8th Day of Term                                                     January 28, 2016

                        Commission in session pursuant to adjournment at the Courthouse                         
                        in Bowling Green, County of Pike, State of Missouri;                         
                        Chris Gamm, Presiding Commissioner                         
                        Curt Mitchell, Associate Commissioner, Eastern District                         
                        Jim Luebrecht, Associate Commissioner, Western District

    Chris Gamm called the meeting to order at 9:04 AM; Curt Mitchell moved to accept the Agenda as presented.
    Jim Luebrecht seconded the motion.  Mitchell yes and  Luebrecht yes  and Gamm yes.  Motion carried.

    Unfinished/New Business

    •    Reviewed budget.
    •    Discussed plumbing concerns in both the courthouse and the old jail.
    •    Commission sent letters of support for the Housing Preservation Grant for Northeast Community Action Corporation.
    •    Discussed security and what is needed.  Discussed that currently the arrangement is to have 3 part time workers.  Discussed making it a full time  position instead for stability.  
         Commissioner Luebrecht moved to make the security position full time.  Commissioner Gamm seconded.  Vote Gamm yes, Luebrecht yes, and Mitchell yes.
    •    Carolyn Wisecarver stopped in to discuss the work ready program is 31% complete.  Schools will be testing in April.
    •    Jack Haley stopped by to discuss the drainage issue the courthouse has been having.  He gave some back ground on what had been done 40 years ago.
    •    Sean O'Brien stopped by to give a report on the road work that had been done last week.  
    •    Commissioner Mitchell inspected county roads 227,228,230, 234, 235, 240, 243, 246, 252, 254, 255, 286, 293 and Vo Tech Road.
        
    There being no other business before the County Commission at this time, the meeting thereupon was adjourned      until, January 29, 2016 at 9:00 a.m.
    

Submitted by: Melissa Kempke County Clerk

Chris Gamm, Presiding Commissioner
Curt Mitchell, Eastern Commissioner     
Jim Luebrecht, Western Commissioner

185

January Term                               9th Day of Term                                                     January 29, 2016

                        Commission in session pursuant to adjournment at the Courthouse                         
                        in Bowling Green, County of Pike, State of Missouri;                         
                        Chris Gamm, Presiding Commissioner                         
                        Curt Mitchell, Associate Commissioner, Eastern District                         
                        Jim Luebrecht, Associate Commissioner, Western District

    Chris Gamm called the meeting to order at 10:00 AM; Curt Mitchell moved to accept the Agenda as presented.
    Jim Luebrecht seconded the motion.  Mitchell yes and  Luebrecht yes  and Gamm yes.  Motion carried.

    Unfinished/New Business

    •    Commission reviewed budget.  The Commission asked for any comments from the public, non was offered.  Commission approved the 2016 budget.

    There being no other business before the County Commission at this time, the meeting thereupon was adjourned      until, February 1, 2016 at 9:00 a.m.
    
Submitted by: Melissa Kempke County Clerk

Chris Gamm, Presiding Commissioner
Curt Mitchell, Eastern Commissioner     
Jim Luebrecht, Western Commissioner

186​